Best Practices for Secure Video Hosting You Should Follow

Secure video hosting protects sensitive enterprise content from data breaches, unauthorized access, and compliance risks. This blog outlines seven best practices to ensure video security and offers key criteria for choosing the right hosting platform.

Video content is the most integral part of communication and business strategies in today's fast-moving digital world. However, the security aspect of hosting video content gets overlooked sometimes. 74% of organizations say that they are vulnerable to insider threats.

Internal data these days is often leaked or breached, causing irreparable reputation damage, substantial legal repercussions, and loss of invaluable intellectual property. In April 2024, it was recorded that more than 35 million records were breached. Such risks can be avoided by secure video hosting and management.

In this blog, we will explore the concept of secure video hosting, why you need it, the seven best practices for protecting your video content, and the criteria for selecting the best video hosting platform. 

What Is Secure Video Hosting?

In simple words, secure video hosting is the act of securely uploading, storing, managing, and delivering videos on servers. The servers can be third-party or private. The deployment can vary from cloud and on-premises to SaaS.

Secure online video hosting is beneficial for businesses with video-intensive operations because it offers additional features such as analytics, branding, and white-labeling. Most companies have various needs apart from core security requirements that a video hosting platform fulfills.

Organizations use video hosting platforms to host, manage, and share videos. These platforms come with security features to protect data. Video hosting platforms have made video content security, management, and shareability easy.

Not just an IT guy but any individual, such as a corporate communications professional, HR manager, content manager, or records specialist using a video content platform, can easily handle videos themselves.

Let’s see how secure video hosting is beneficial and what consequences you can face if you ignore it.

Why Your Business Needs It

Secure video hosting is needed to secure enterprise video content that involves sensitive information, such as internal recorded meetings, video communications with investors, etc. It ensures that no tampering or unauthorized access can harm your data.

Suppose you need to share an hour-long video recording but can't share the regular link. Otherwise, it will be available to the recipient at all times. And what if someone opens the recipient's desktop and accesses the video?

Secure video hosting will prevent these issues. Security features like limited-time sharing or view-bound links that expire later can ensure and enforce security.

Additionally, you can make use of password-protected video hosting, taking advantage of an additional layer of data protection.

One really popular solution capable of robust security measures, including granular access control and password protection, is EnterpriseTube. VIDIZMO continually updates its product with modern, secure video hosting features.

Many businesses, however, fail to foresee the consequences of not securely hosting enterprise video content, some of which can be truly disastrous.

Consequences of Unsecured Video Hosting

Sometimes, companies tend to overlook the outcome of insecure video hosting, which can result in multiple consequences, such as:

• Data breaches are due to unauthorized access.
• Loss of intellectual property due to improper security measures
• Operational disruptions due to security vulnerabilities cause financial losses.
• Legal and regulatory penalties due to non-compliance. Many regulations, such as GDPR, HIPAA, and PCI-DSS, require data to be kept encrypted.
• Increased costs are caused by data recovery and data migration to a secure video hosting platform.
• Undermining customer trust leads to decreased engagement and loyalty.

Benefits of Secure Video Hosting

Secure video hosting has many benefits from an enterprise viewpoint. The direct benefits of securely hosting enterprise video content on a video hosting platform include:

• Ultimate data protection from unauthorized individuals, including hackers, spoofers, and other malicious actors.
• Prevention of the risk of data breaches, as the enterprise video content remains safely stored within the video hosting platform.
• Compliance with different laws and regulations, such as GDPR, HIPAA, CCPA, and other data privacy laws.
• A showcase of the utmost commitment to data privacy and protection in a privacy-aware world where data privacy is considered a competitive advantage for businesses.

However, having a secure video hosting platform at your disposal is not just about keeping your video content safe. The following are other benefits of securely hosting videos on an enterprise video hosting platform:

• Granular video analytics to understand user behavior and improve decision-making.
• Integration with third-party systems to streamline workflows and reduce data duplication.
• Scalable storage to efficiently deal with increasing volumes of video content.
• Automated content management workflows to enhance security by reducing human error.
• Branding and customization to maintain the organization's look and feel.
• Interactive elements to enhance audience engagement.

7 Best Practices for Secure Video Hosting

The following are the best practices for secure video hosting that organizations should adopt for high-level security:

Implement Strong Access Controls

Setting and implementing access control is crucial in securing your content. As an organization, you must implement role-based access control (RBAC), which means setting access based on roles.

It is important to know who can access your video content. For example, daily marketing team scrums can be accessed by all levels of marketing employees but not by other departments. This will be achieved by allowing a specific user group without letting others.

Once you set up roles, you can effectively limit what users can do and anticipate their behavior based on their role, not just within the platform but across the whole organization. It will give you control over who can be just a viewer, who can be a contributor, who can be a moderator, and so on.

learn more about Role-based Access Control (RBAC)

Use Encryption for Data Protection

You can safeguard data using encryption, as it provides an added layer of security. These days, companies need encryption for both data in transit and at rest. AES-256 and TLS 1.2 are industry-standard encryption protocols that provide the best secure encryption.

This means that when your video content is stored in the platform or being shared with someone, it remains protected in both cases.

Backup Your Content Regularly

It is a great practice to safeguard your content from getting lost by backing up. A famous proverb says, “Better safe than sorry,” and this is exactly what the best corporations do.

It is better to put in a bit of effort to back up than to recreate lost content. Data loss or corruption disrupts workflow and operational efficiency, sometimes resulting in financial impact and reputational damage.

Many video hosting platforms provide backup. When opting for a video hosting platform, it is crucial to consider a good backup because this task becomes automated. There are multiple ways to back up, such as multiple copies of data stored within the same data center or data replicated across geographically distant sites.

Educate Your Team on Security Best Practices

Educate each team member on security features, usage, and the benefits of implementing security measures. There are many features, such as encryption, RBAC, limited sharing, password protection, SSO support, custom security policy, geo-restrictions, media embedding, automatic login timeout, upload restrictions, and domain restrictions.

You should hold training sessions to inform everyone about using these security features correctly. Incorporating this practice into company culture minimizes the risk of human error, often the weakest link in security systems.

Organize Content in Categories and Subcategories

Properly organizing your video content is not only essential for user experience but also for maintaining security. By categorizing and subcategorizing your content, you can control access more effectively.

Organized content will result in improved workflow and output. Finding relevant information is a piece of cake when you organize the content because the search takes less time. On the other hand, unorganized data makes retrieval time-consuming, impacting efficiency and output.

Impose Download Restrictions

What is the point of having a secure video hosting platform when you cannot restrict the downloading of your enterprise video content? A video that anyone can download can spread like wildfire and can get into the wrong hands in no time.

Impose download restrictions on your sensitive enterprise video content so that you can always have peace of mind that no one, whether internal or external to your organization, can download your videos to make them available for others who were not meant to watch them.

Monitor Activities in Real Time

User activities inside your secure video hosting platform need to be tracked regularly to ensure the security of your enterprise video content in real-time. Tracking who and when users access your videos can inform you of trends indicating unauthorized use or security threats.

It is always best to set real-time activity alerts for each activity happening inside your video hosting platform, whether someone is accessing the platform, watching the video, annotating it, or performing any other activity not meant to be performed by that user without your approval.

The above best practices for secure video hosting will help you maintain a safe environment for your enterprise video content.

Criteria for Selecting the Best Video Hosting Platform

Using a secure online video hosting platform is the easiest way to ensure security. Since we have looked at the best practices for secure video hosting, let's look at the critical factors to consider when selecting the best video hosting platform:

1. Security and Privacy Measures: Choose a platform with strong protections like encryption and user authentication to safeguard your content.
2. Scalability and Performance: Pick a platform that can grow with your needs and handle high traffic without compromising speed.
3. Engagement and Analytics: Look for built-in tools that help you track viewer activity and assess the success of your content.
4. Customization and Branding Options: Opt for a platform that lets you personalize the video player and interface to reflect your brand’s style.
5. Content Organization: Make sure the platform helps you neatly categorize and sort your videos for easy access.
6. Metadata Management: Select a platform that allows you to add tags and descriptions to make videos easy to find.
7. Deployment Options: Look for flexibility in where and how you host your content, such as cloud or on-premises solutions.

To learn more about the best criteria for selecting a video hosting platform, check out Choosing the Right Video Hosting Platform for Business.

Secure Video Hosting: A Must-Have for Modern Enterprises

As businesses rely more heavily on video content, secure video hosting has become essential, not just for data protection but also for maintaining brand integrity, operational efficiency, and regulatory compliance. From internal meetings to confidential training sessions, protecting video content from breaches and unauthorized access is no longer optional.

By following best practices such as implementing role-based access controls, using encryption protocols like AES-256 and TLS 1.2, educating your team, and organizing your content strategically, you can significantly reduce the risk of data loss or leakage.

Choosing a robust, secure video hosting platform like EnterpriseTube ensures your organization benefits from advanced security features, seamless integration, scalable storage, and insightful analytics, all in one place.

Start your free trial or contact us to explore how EnterpriseTube secures your enterprise video content.

People Also Ask

Why is secure video hosting important for businesses?

Secure video hosting protects sensitive enterprise content from unauthorized access, data breaches, and intellectual property theft. It also ensures compliance with regulations like GDPR, HIPAA, and CCPA.

What is a secure video hosting platform?

A secure video hosting platform is a system designed to safely upload, store, manage, and deliver video content. It includes features like encryption, role-based access control, and password protection to prevent unauthorized access.

What are the best practices for secure video hosting?

Best practices for secure video hosting include using encryption, setting strong access controls, backing up content regularly, educating users on security, restricting downloads, organizing content properly, and monitoring user activity in real time.

How does encryption protect video content?

Encryption safeguards video content during both storage and transmission. With AES-256 and TLS 1.2 protocols, data is kept confidential and secure from interception, hacking, or manipulation.

What is role-based access control in video hosting?

Role-based access control (RBAC) allows administrators to assign permissions based on user roles, ensuring that only authorized individuals can access, edit, or manage specific video content.

Can I restrict users from downloading videos?

Yes, secure video hosting platforms offer download restriction features that prevent viewers from saving video files locally, reducing the risk of unauthorized distribution or leakage.

How does secure video hosting support compliance?

Secure video hosting helps organizations meet regulatory requirements by offering data encryption, access logs, user authentication, and geo/IP restrictions, all essential for compliance with global privacy laws.

What makes a video hosting platform secure?

A secure platform provides encrypted video streaming, time-limited share links, password protection, advanced user permissions, SSO support, and customizable security policies to guard against threats.

How can businesses monitor video access in real time?

Businesses can track video access and user behavior in real time using built-in analytics and alert systems. This helps detect suspicious activity and prevent potential security breaches.

Which video hosting platform is best for enterprise video security?

EnterpriseTube is a leading secure video hosting platform offering advanced security controls, RBAC, encryption, automated workflows, and seamless integration with third-party systems, ensuring robust protection for enterprise video content.